Privacy Policy
Information pursuant to Articles 13, 14 and 21 of the EU General Data Protection Regulation (GDPR).
Preamble
We hereby inform you about our processing of your personal data and the claims and rights to which you are entitled according to data protection regulations. The exact type of data that is processed and how it is used is determined by the services you have requested or that have been arranged with you.
1. Responsible Entity and Contact Information
Ashmore Photography & Print
34 Walden Gardens
Wolverhampton WV4 4EX
01902 918997
sales@ashmorephotography-print.co.uk
2. Data Sources and Types
We process data received as part of our business relationship and from publicly available sources where legally permissible. Relevant personal data includes contact details (name, address, phone number, and email), order data, and usage data of our tele media offerings.
3. Why do we process your data (purpose of processing) and on what legal basis?
We process personal data in accordance with the provisions of the European General Data Protection Regulation (GDPR).
3.1. To fulfil contractual obligations (Art. 6 (1) letter. b GDPR)
The processing of personal data is carried out for the provision of the photographic services and the associated sale of captured images and their electronic transmission or production on photo products and delivery to customers, and in particular also to carry out our contracts or pre-contractual measures with you, as well as the execution of your orders. The purposes of data processing are primarily obligations arising from the sales contract in which you enter with us by placing an order in our shop and can include, among other things, reminders of important events. You can find further details about the purpose of data processing in the respective terms and conditions.
3.2. In the context of the balancing of interests (Art. 6 (1) letter f GDPR)
If necessary, we process your data beyond the actual fulfilment of the contract in order to protect our own legitimate interests or those of third parties. For: advertising or market and opinion research, insofar as you have not objected to the use of your data; the enforcement of legal claims and defence in legal disputes; ensuring IT security; prevention and investigation of criminal offences; measures for business management and further development of services and products.
We also process personal data when you contact us through our contact formula. We process any data you include in the formula. These data are needed to process and respond to your inquiry or request. As soon as your inquiry or request has been solved, we delete your data.
Should we be engaged in events where our photographic services have been used to take pictures, we process the personal data obtained there on the basis of the justified interest to fulfil the order given to us and to offer it for purchase. If this is the case, we shall refer to the photographs of the persons present during the event, as well as to a right of objection. Please note that an objection only takes effect in the future. All processing carried out until then remains unaffected.
3.3. On the basis of your consent (Art. 6 (1) letter a GDPR)
If you have given us consent to the processing of personal data for certain purposes (e.g. publication or use of images), the legality of such processing is based on your consent. You may revoke your consent at any time with effect for the future. Please note that the revocation only takes effect in the future. Processing carried out before the revocation remains unaffected.
3.4. Pursuant to legal requirements (Art. 6 (1) letter c GDPR) or in the public interest (Art. 6 (1) letter e GDPR)
We also process personal data on the basis of legal requirements. For example, we store invoice data (name, address) on the basis of existing legislation, such as the retention obligations.
4. Data Recipients
Your data may be shared with IT service providers, logistics companies, and other entities necessary to fulfil our contractual and legal obligations. Data transfer to third parties occurs only if legally permissible and with your consent.
5. Data Storage Duration
Where necessary, we process and store your personal data to the extent necessary to comply with our contractual obligations. In addition, we are subject to various retention and documentation obligations. The time limits for storage and documentation can be two to ten years. Finally, the storage period is also assessed according to the statutory limitation periods, which are usually three years, but can also be up to thirty years in certain cases.
6. Data Transfer to Third Countries
Data transfer to non-EEA countries occurs only as necessary to fulfil contractual obligations, with your consent, or as required by law.
7. Your Data Privacy Rights
right to restrict the data processing according to Art. 18 GDPR and the right to data transferability under Art. 20 GDPR. In the right to information and the right to deletion, the restrictions under §§ 34 and 35 BDSG apply. In addition, there is a right of appeal to a data protection supervisory authority (Art. 77 GDPR).
8. Mandatory Data Provision
In the context of our business relationship, you must provide only the personal data necessary for the establishment, execution and termination of a business relationship or for which we are legally obliged to collect. Without this data, we will usually have to reject the conclusion of the contract or the execution of the order or will no longer be able to execute an existing contract and may have to terminate. Furthermore, it is necessary for us to request additional data for the provision of paid services, including how to process your desired payment method.
9. Notifications and Direct Marketing
When you register to receive our notifications by email and/or SMS, the data you provide will be used exclusively for this purpose. We log your consent to receive the notification, including your IP address. No further data will be collected. The data will only be used for sending notifications and will be passed on to third parties only for the purpose of delivery. You can revoke your consent to the processing of your personal data and their use for sending notifications at any time. In each notification you will find an applicable link for revocation; in addition you can always send an objection by email to sales@ashmorephotography-print.co.uk. Please note that the revocation will only take effect in the future. Processing carried out before the revocation remains unaffected.
10. Third-Party Functions and Cookies
Cookies: Cookies are used to analyse website usage. You can disable cookies in your browser settings.
How do I turn off cookies?
You can prevent the storage of cookies by changing the corresponding setting in your browser software; however, we would point out that in this case you may not be able to use all the functions of this website to their full extent. Which third-party cookies are used? We use the following third-party cookies on our website:
Google Analytics (For more information, see: https://support.google.com/analytics/answer/6004245?hl=de)
Google Adwords (For more information, see: https://policies.google.com/privacy?hl=de)
New Relic Inc. (For more information, see: https://newrelic.com/termsandconditions/privacy)
gotphoto.co.uk (For more information, see: Fotografen Online Service GmbH) (https://www.fotograf.de/datenschutzhinweise/)
Social Media Plugins: Social media buttons from providers such as Facebook, Twitter, Pinterest, WhatsApp, and Google Plus are used on our website. Activation of these plugins can lead to data transmission to these providers.
For detailed information, refer to the respective privacy policies of these providers.
Right to Object (Art. 21 GDPR)
You have the right to object to data processing based on legitimate interests. For direct marketing purposes, you can object at any time. Objections must be addressed in writing to sales@ashmorephotography-print.co.uk.
Jurisdiction
These terms are governed by the laws of England and Wales. We reserve the right to modify these terms without prior notice.
For any questions or further information, please contact us at sales@ashmorephotography-print.co.uk or call 01902 918997.
Thank you for choosing Ray Ashmore Photography
